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With so many projects, initiatives, products, programs, and services being added (and sometimes, eliminated) from our work plans, how do we determine which options should come first? Often, priority is given to projects without much thought or analysis. There’s a better way.

A simple method for organizing these items is use of what I call HVAC: High Value Action Calculator™.

HVAC is a simple, effective way to involve your team in planning and achieving project aims in the best way possible, with minimal disruption and highest positive impact.

Start by putting together a simple grid. List project options in rows down the left side of the grid. Use column headings for factors you will use to evaluate the efficacy of each. These will include items such as doable, time to develop and implement, cost, training required, impact on organization stakeholders (employees, customers, investors, suppliers, and the broader community). Add other factors that your team and you feel are appropriate.

That done, assign a value to each of the column heads, with a total of 100 points (having a finite number to work with forces the team to be more selective in choosing what matters most).

Have your team then rate each project under each column of these success factors. Total up the results.

While there will always be a level of subjectivity in choosing which projects are “more important” than others, using the HVAC method brings a needed level of objectivity to the process. More importantly, the dynamic discussion that takes place as the team builds and utilizes this process helps build momentum and greater commitment to seeing projects through to their completion. After all, people tend to support what they help create.

For more ideas on effective ways to engage your team in the planning process, download my free ebook, Strategy & Planning at ajstrategy.com/snp or contact me at joe@ajstrategy.com.